Thank you for your interest in Workbench. Here is our privacy policy explained, in plain english. Below is the actual legal policy, referenced in this Q&A.

What personal information does Workbench collect?

When you create an account, we collect the name, last name, and email associated with that account. We use that information for administrative purpose and to create your profile, which will be associated with content you produce using your account. 

Does Workbench share or sale my personal information?

Privacy is essential to us and we will at no point share or sale personal information without your consent. However, please note that by connecting your account to third party service such as Google Drive, you will be asked to connect your Workbench account to Google. Google’s privacy policy is here.

What if I share content publicly?

Personal information that you include within any user content will be made available to other users of the service. If you publish a public workflow, anyone will be able to see the name and last name associated with that content. If you post a public comment, other will be able to see the first and last name associated with that comment. 

Is the data I upload private? Who owns it once it is on the platform?

Any data or user content you upload to Workbench is kept private by default, unless you choose to share it with collaborators or publicly. Likewise, any workflow of analysis you produce using any data on Workbench is kept private by default. Only you can decide to share it publicly or with other collaborators, publicly or privately. 

Additionally, you retain copyright and any other proprietary rights that you may hold in the user content that you post to the service. You can decide at any moment to delete proprietary content from Workbench, and we will immediately delete it from our servers.  

Do you collect information about what visitors do on the site? 

Yes. Like many site operators, we collect information that your browser sends whenever you visit our Site. This log data includes information such as your computer's Internet Protocol ("IP") address, browser type, browser version, the pages of our site that you visit, the time and date of your visit, the time spent on those pages and other statistics. 

Like many sites, we use Cookies to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, it will not be possible to log into the application and create or edit workflows.

We use that information as well as non-personal usage information to understand how users use Workbench, to ensure that the services are up to date, to improve the Services and enhance the experience of Workbench. Additionally We may use third party analytics services that collect, monitor and analyze this data. 

Can public content be shared outside of Workbench?

Yes. Any public content can be reproduced and used other user or Workbench for promotional purpose (If you do something awesome with our tools, we are likely going to promote it). Other can use it too.   


Privacy policy

This privacy policy (this “Policy”) describes the collection of personal information by Workbench (“Company”, “we”, or “us”) from users of our website at cjworkbench.org (the “Website”), along with our related websites, networks, applications, and other services provided by us (collectively, the “Service”). This Policy also describes our use and disclosure of such information. If You do not agree to any of the provisions in this Privacy Policy, please do not use any of the Services.

This Privacy Policy describes how Company collects and treats Your information while You are using the Services. Please note that this Privacy Policy does not apply to any use and/or collection of information by third parties or linked sites, which Company does not control, own or manage, as further described in Third-Party Service and Linked Websites section of the Terms of Service.

Personal Information

“Personal Information,” as used in this Policy, is information that specifically identifies an individual, such as an individual’s name, address, telephone number, or e-mail address. Personal Information also includes information about an individual’s activities, such as information about his or her activity on the Service, and demographic information, such as date of birth, geographic area, and preferences, when any of this information is linked to Personal Information that identifies that individual.

Non-Personal Usage Information Gathered Using the Services

In order to continuously improve the quality and performance of the Service, Company may collect, including by using third parties' web analytics services, aggregated Non-Personal Usage Information about the time, type and manner of use of the Services. This information may include, inter alia, information regarding the IP Address and Geo-IP parameters, non-personal usage statistics (e.g. time of usages, number of clicks on each link, etc.), crash reports, information regarding Your browsing history and web activities, and other information regarding the use of the Services. Company may use such information to understand how its users use the Services, to analyze retention, to ensure that the Services are up to date, to provide automatic updates of new versions of its Services, to improve the Services and enhance the experience of Company's Users and Visitors.

Collection of Information

Collection of Voluntarily Provided Information. We collect Personal Information that our users provide to us in a variety of ways on the Service. These include the following:

E-mail Newsletters. We may offer e-mail newsletters from time to time on the Service. If you sign up to receive a newsletter from us, we collect your e-mail address.

User Accounts and Profiles. The Service may give you the ability to register for an account or to create and update a user profile on the applicable Service. If we offer user account or profile functionality on the Service, we will collect the Personal Information that you provide to us in the course of registering for an account or creating or updating a user profile.

Interactive Features. The Service may contain interactive functionality that allows you to engage with other users on the Service, post comments to forums, to upload photographs and other content (the “User Materials”), participate in surveys, and otherwise to interact with the Service and with other users. If you use any interactive functionality on the Service that requests or permits you to provide us with Personal Information (including, for example, any services that allow you to post User Materials on the Service), we collect the Personal Information that you provide to us in the course of using these interactive features.

Correspondence. If you contact us by e-mail, using a contact form on the Service, or by mail or other means, we collect the Personal Information contained within, and associated with, your correspondence.

Passive Information Collection

When you visit the Service, some information is collected automatically. For example, when you access the Service, we automatically collect your browser’s Internet Protocol (IP) address, your browser type, the nature of the device from which you are visiting the Service, the identifier for any handheld or mobile device that you may be using, the Web site that you visited immediately prior to accessing any web-based Service, the actions you take on the Service, and the content, features, and activities that you access and participate in on the Service. We also may collect information regarding your interaction with e-mail messages, such as whether you opened, clicked on, or forwarded a message.

We may collect this information passively using technologies such as standard server logs and cookies. We use passively collected information to administer, operate, and improve the Website and our other services and systems. If we link or associate any information gathered through passive means with Personal Information, or if applicable laws require us to treat any information gathered through passive means as Personal Information, we treat the combined information as Personal Information under this Policy. Otherwise, we use and disclose information collected by passive means in aggregate form or otherwise in a non-personally identifiable form.

Also, please be aware that third parties, such as sites or services provided by third parties (“Third-Party Sites”) that may be linked to from the Service, use cookies or other means of passively collecting information about your use of their services, Third-Party Sites or content. We do not have access to, or control over, these third-party means of passive data collection.

Information from Other Sources

We may receive information about you, including Personal Information, from third parties, and may combine this information with other Personal Information we maintain about you. If we do so, this Policy governs any combined information that we maintain in personally identifiable format.

Use of Personal Information

We use Personal Information to provide services and information that you request; to enhance, improve, operate, and maintain the Service, our programs, services, Web sites, and other systems; to prevent fraudulent use of the Service and other systems; to prevent or take action against activities that are, or may be, in violation of our Terms of Use or applicable law; to tailor content and other aspects of your experience on and in connection with the Service; to maintain a record of our dealings with you; for other administrative purposes; and for any other purposes that we may disclose to you at the point at which we request your Personal Information, and pursuant to your consent.

We may also use Personal Information you provide to contact you regarding products, services, and offers, both from ourselves and from third parties, that we believe you may find of interest. We allow you to opt-out from receiving marketing communications from us as described in the “Choice” section below.

Disclosure of Personal Information

Except as described in this Policy, we will not disclose your Personal Information that we collect on the Service to third parties without your consent. We may disclose information to third parties if you consent to us doing so, as well as in the following circumstances:

Service Providers

We may disclose Personal Information to third-party service providers (e.g., payment processing and data storage and processing facilities) that assist us in our work. We limit the Personal Information provided to these service providers to that which is reasonably necessary for them to perform their functions, and we require them to agree to maintain the confidentiality of such Personal Information.

Public Areas and Syndicated Services

Some features on the Service may allow you to upload, post, or otherwise transmit User Materials to public areas of the Service, such as content that you post in a public workflow on the Service. We may make these User Materials available for display upon Company properties that are not governed by this Policy, as well as to services operated by third parties that display content from the Website (collectively, “Syndicated Services”). Please be aware that any Personal Information that you include within any User Materials will be made available to other users of the Service, and to users of Syndicated Services, who view it. You include Personal Information in User Materials at your sole risk. We may allow you to select privacy options that limit access to some types of Personal Information in User Materials, but no security measures are impenetrable or perfect. Additionally, even after information posted on the Website is removed, caching and archiving services may have saved that information, and other users or third parties may have copied or stored the information available on the Service. We cannot warrant or guarantee that any Personal Information that you provide on and in connection with the Service will not be accessed, viewed, or used by unauthorized persons.

Business Transfers

Information about our users, including Personal Information, may be disclosed and otherwise transferred to an acquirer, or successor or assignee as part of any merger, acquisition, debt financing, sale of company assets, or similar transaction, as well as in the event of an insolvency, bankruptcy, or receivership in which Personal Information is transferred to one or more third parties as one of our business assets, provided that, in any case, all Personal Information will be treated consistent with this Privacy Policy.

To Protect our Interests

We also disclose Personal Information if we believe that doing so is legally required, or is in our interest to protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights or property of others, or otherwise to help protect the safety or security of the Service and other users of the Service.

Choice

If you receive commercial e-mail from us, you may unsubscribe at any time by following the instructions contained within the e-mail. You may also opt-out from receiving commercial e-mail from us, and any other promotional communications that we may send to you from time to time (e.g., by postal mail) by sending your request to us at support@cjworkbench.org or by writing to us at the address given at the end of this Policy. You can also view and modify settings relating to the nature and frequency of promotional communications from the user account page. If you opt-out from receiving commercial messages from us, you may continue to receive administrative messages from us regarding the Service.

Access

We offer the ability to create user accounts or profiles on the Service, and you will have the ability to access and update many categories of Personal Information that you provide to us by logging in to your account and accessing your account settings. If you wish to access or amend any other personal information we hold about you, you may contact us at support@cjworkbench.org

If you request that we delete your account on the Service (via a user settings page, by e-mail, or otherwise), we will do so within a reasonable period of time, but we may need to retain some of your Personal Information in order to satisfy our legal obligations, or where we reasonably believe that we have a legitimate reason to do so.

International Visitors

Our servers and data centers are located in the United States. If you choose to use the Service from outside the U.S., then you should know that you are transferring your Personal Information outside of your region and into the U.S. for storage and processing. By providing your Personal Information to us through your use of the Service, you agree to that transfer, storage, and processing in the U.S. Also, we may transfer your data from the U.S. to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating the Service. You should know that each region can have its own privacy and data security laws, some of which may be less stringent as compared to those of your own region.

Security

We use reasonable security measures that are designed to protect Personal Information from accidental loss, disclosure, misuse, and destruction. Please be aware, however, that no data security measures can be guaranteed to be completely effective. Consequently, we cannot ensure or warrant the security of any information that you provide to us. You transmit information to us at your own risk.

Updates to this Policy

We may occasionally update this Policy. When we do, we will also revise the “last updated” date at the beginning of the Policy. Your continued use of the Service after a change will be subject to the then-current policy. If we change this Policy in a manner that is materially less restrictive of our use or disclosure of your Personal Information, we will use reasonable efforts to notify you of the change and to obtain your consent prior to applying the change to any Personal Information that we collected from you prior to the date the change becomes effective. We encourage you to periodically review this Policy to stay informed about how we collect, use, and disclose personal information.

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